The Hawaiʻi Immigration & Inclusion Conference ("HIIC," "we," "us") is an initiative of the Hawaiʻi Coalition for Immigrant Rights (HCIR), which is fiscally sponsored by the Hawaiʻi Children's Action Network (HCAN), a registered 501(c)(3) nonprofit. This policy explains what information we collect through this website, how we use it, and the choices you have.
Information we collect
Between conferences this website has no forms and collects no personal information. When registration and volunteer sign-ups open for HIIC 2027, we will update this policy before any form goes live.
Information submitted through the HIIC 2026 registration and volunteer forms — first and last name, email address, phone number, and, if you chose to share them, your organization, role or sector, dietary needs, accessibility needs, volunteer roles, availability, and notes — is still held under the terms below.
We do not collect or store payment or credit card information on this site. Registration is by donation, and payments are processed on HCAN's secure donation page (powered by NationBuilder). Any card and billing details entered there are handled by that payment processor under their own privacy practices.
How we use your information
- To process conference registrations and confirm attendance.
- To coordinate volunteers and follow up about volunteer roles.
- To communicate with you about the conference, including logistics and updates.
- To accommodate dietary and accessibility needs you tell us about.
How your information is stored
Form submissions are stored in a private Google Sheet within Google Workspace. Access is limited to HIIC and HCIR organizers who need it to plan and run the event.
How we share information
We do not sell or rent your information. We share it only with:
- HIIC, HCIR, and HCAN organizers involved in running the conference;
- Service providers that help us operate the site — Google (form storage), our website host (Vercel), and NationBuilder (donation processing) — only as needed to provide those services;
- Authorities if required by law.
Cookies and tracking
This website does not use advertising or tracking cookies, and we do not run third-party analytics or marketing pixels on it. Fonts are loaded from Google Fonts, which does not set cookies for this purpose.
Data retention
We keep your information for as long as needed to plan and run the conference and to follow up afterward, and then delete it. You can ask us to delete your information sooner at any time.
Your choices and rights
You may ask us to access, correct, or delete the information you have submitted. To make a request, email info@hicir.org and we will respond as promptly as we can.
Children's privacy
This site is intended for adults registering or volunteering for the conference. We do not knowingly collect personal information from children.
Changes to this policy
We may update this policy from time to time. When we do, we will revise the "Last updated" date at the top of this page.
Contact us
Questions about this policy or your information? Email us at info@hicir.org.